The Key to Application Success:
Show clearly on your application that you meet the minimum qualifications. Your supplemental questions or desired attributes will only be considered if your application clearly shows you meet the minimum qualifications.
Suggestions for completing a more successful application for employment:
- Carefully read the entire job announcement and follow its special instructions and requirements.
- Show how your background meets the specific requirements listed in the Qualifications section of the job announcement. Explain in detail your qualifying experience in your Work History. You can attach additional pages if you run out of room.
- List each job separately. Do not lump jobs together, even if they were with the same organization. Include all relevant experience, whether paid or unpaid.
- If a duty was something that you only did occasionally and was not a primary duty of your job, you need to list the percentage of time you performed that duty on your application form. For example, if you were responsible for taking the lead role on special projects, but it is not the focus of your job, be sure to list percentages.
- Avoid jargon or acronyms.
- Complete all parts of the application form. Provide a number for the average hours worked per week (vs. "varies"). List jobs that are relevant to the position you are applying for.
- If handwritten, make it legible.
- Sign and date the application form. Staple all additional material to your application form.
- Keep a copy of your completed application packet.
- Submit your application to ODOT by 11:59 p.m. on the closing date listed on the announcement.
Examples of Transferable Skills
Examples may not reflect the complete minimum qualification for a given position. The information below serves ONLY as examples and the examples offered do not imply that this language should be used.
MANAGERIAL
Minimum Qualifications for a Principal Executive/Manager A include: Four years of experience in lead work, supervision, staff‑technical, or professional‑level work. This experience must have included participation in the management of a program, section, or unit including one or more of the following areas: development of program rules and policies; development of long‑ and short‑range goals and plans; program evaluation; or budget preparation.
Example:
"I Participated in setting annual service delivery goals based on customer survey feedback data. As team member in this process, for three months I was responsible for monitoring and daily reporting of service levels. Assisted in scheduling staff to best meet service level gaps. At the end of the three months, I wrote a report to management on our success in meeting our goals."
Developed and implemented operational policies:
May have involved creating a process for more efficient workflow and faster service to the customers.
Supervision:
Supervised 'X' number of staff, monitored production level and scheduled part-time staff as needed.
Staff-technical:
Conducted research of the database and developed reports to track production levels.
Program Work:
Oversee customer service delivery program, developed targets of timeliness, evaluated production and service delivery standards, made recommendations on procedure of new office equipment.
TECHNICAL
Minimum Qualifications for a Management Analyst 2 include: one year of specialized experience performing management improvement studies in areas such as
- organizational analysis
- systems and procedures analysis (manual or ADP)
- records management analysis
- space utilization studies
- work measurement or work simplification studies
- cost benefit analysis
- budget analysis
- other related efficiency research or program operations review studies
AND a Bachelor's degree in Business Administration, Public Administration, Industrial Engineering, Industrial Psychology, or a closely related field
OR three more years of technical or staff level experience assisting in planning and carrying out various management improvement or program operations studies in at least one of the areas (a) through (h) listed previously.
Example:
"Coordinate, maintain, analyze, research and provide technical support for different systems or programs. Coordinate and provide data management for an automated system; this includes having a working knowledge of the system, data input and manipulation of data to produce requested reports. Analyze data, prepare and provide written and oral reports on various programs. Assist with leasing and space management programs. Analyze performance measurement data and input into automated spreadsheets to create reports."
CLERICAL
Minimum Qualifications for an Administrative Specialist 1 include: Three years of clerical/secretarial experience which included two years at a full performance level performing typing, word processing, or other generation of documents and lead work responsibility or coordination of office procedures.
Example:
"Office Coordination which included: developed and monitored office inventory system, which included tracking use of forms, supplies and sensitive inventory, systemic time sensitive re-ordering and report inventory expenditures."
